Privacy Notice
Last updated: 19 October 2026
DataClearPath helps small businesses move from paper and messy spreadsheets to clean digital systems. This notice explains, in plain English, what we collect when you use this website, why, and what you can ask us to do with it.
What we collect
- Contact form: your first and last name, email address, type of business and your message. The form is delivered to us by Formspree, our form service.
- Orders: your name, your email and, if you choose, notes about what you need and answers to our short questions. You pay by PayPal; PayPal handles the payment and we receive a payment record (order ID, amount, date). We never see or store your card details.
- Customer records: for paid orders we keep your name and email with the order and, if you give them to us, a phone number and an address. We may also keep private notes about your order and about you.
- If you place an order or send a plan request, we save a short code for the link you came from (for example, an email or listing) with your order. We use it only to count which links work, and we don't share it. It is kept with the order record.
- Email and phone: if you email or call us, we keep that conversation so we can reply.
Why we use it
Only to reply to you, to do the work you asked for (for example, write your Checkup report), and to send you a quote if you ask for one. We don't sell your information, and we don't use it for advertising.
What we don't do
We don't sell your information and we don't share it for advertising. We don't use your files, answers or records in our marketing.
How your Checkup file is handled
- To draft your report, we send Anthropic's AI a summary of your spreadsheet (its structure, the problems we found) and a few sample rows, together with your notes and answers. The full file stays on Cloudflare. Someone from our team reads every report before it's sent.
- Your file, the report and everything created while we review your order are deleted 30 days after we deliver. That includes your answers to our short questions, any question we asked you and your reply, the notes you typed at checkout, our private notes on the order, and any note we sent you. We keep the file name for up to 12 months after that.
- If you start an order but don't pay, we remove your name, email and notes within 2 days. We don't take a file until you've paid.
- Invoices, payment records and receipts, and the customer details printed on them, are accounting records. We keep them for up to 7 years for tax and refunds. If you ask us to delete your details, we will do it within 30 days except for records we are required to keep.
- Our own business records, such as receipts for the tools and services we buy, are kept for up to 7 years. They are not about our customers.
What we keep, and for how long
| What | How long |
|---|---|
| Files, results, review content, your answers, notes you typed, our private notes, notes sent to you | 30 days after delivery |
| File name | Up to 12 months after that |
| Name, email and payment record for paid orders; invoices; receipts | Up to 7 years |
| Unpaid starts (name, email, notes) | 2 days |
Plan requests: if you ask us to start a plan, we keep your name, email, business name and what you wrote, and the short code of the link you came from, if there is one. If the request does not become an order, we delete it 90 days after its last change. If it does, we delete what you wrote after 90 days and keep the invoice and customer record as accounting records for up to 7 years.
Who else handles your information
Only the services we need to run this site and do the work: Formspree (contact form and Tools quote-request form), PayPal (payments), Anthropic (the AI tools that help draft Checkup reports), Resend (emails about your order), our email provider (replies), Cloudflare (stores your files, results and our customer records, and delivers this website) and GitHub (hosts this website). Our pages also load fonts from Google Fonts and icons from cdnjs, so your browser connects to those services when you visit.
Your choices
- To see, correct or delete what we hold about you, email [email protected]. We'll do it within 30 days, except for records we are required to keep (payment records, invoices and receipts).
- If we email you and you'd rather we didn't, reply "stop" or email us, and we won't contact you again.
Contact
DataClearPath, Brooklyn, NY · [email protected] · (347) 467-0372